February 27, 2023
Interim Version contains language and policy changes due to COVID-19, proposed inclusive language changes, and changes in the names and descriptions of conduct processes. There have been no substantive changes to the rights and responsibilities of all Wake Forest University Community Members.
The official version of the Student Code of Conduct is located online https://studentconduct.wfu.edu/undergraduate-student-handbook/
Any changes or modifications reflected here supersede hard copy versions of the document and the PDF version.
2023-02-27
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Undergraduate Student Handbook 1
ACADEMIC AND SOCIAL CONDUCT OF UNDERGRADUATE STUDENTS 2
The Wake Forest University Honor Code and Conduct Process for Undergraduate Students 3
Violations Under More Than One Policy 6
1. Abuse of the Conduct Process. 8
6. Contempt of the Conduct Process. 8
8. Destruction or Defacement of Property or Grounds. 8
10. Disruption or Obstruction of University Activities. 9
11. Failure to Comply with the Directions of University or Other Officials. 9
17. Honor Code (non-academic violation). 10
18. Illegal Drugs or Other Drugs Violation. 10
19. Off-Campus Disturbance. 10
20. Other University Policies. 11
21. Public Health Emergencies. 11
22. Public Urination or Defecation. 11
26. Violation of a University Policy or Law by a Guest. 11
Violations and Outcome Framework 11
Alcohol and Other Drug Outcomes 14
Alcohol and Other Drugs Outcome Framework 15
Notice of the Conduct Process 18
Decisions for Informal Resolutions 20
Decisions for Formal resolution meetings 22
Organization Responsibility 24
Types of Limited Operations 26
Changes to Policies and Procedures 27
Administrative Withdrawal Policy 27
Family Educational Rights and Privacy Act 30
Policy on Responsible and Ethical Use of Computing Resources 31
Silent Witness Reports/Reporting Policy 32
Student Conduct Record Disclosure Policy 32
WFU Alcohol and Other Drug Position Statement 33
WFU Undergraduate Alcohol and Other Drug Policy 34
Individual and Organizational Regulations 34
Administration of the Policy 37
All members of the Wake Forest community will strive to live in and to promote an environment which recognizes individuality, fosters collegiality, respects the rights and privileges of others, and demonstrates responsibility for individual and group actions. If undergraduate students fail to meet these expectations, the University, through a conduct process, will determine the nature and extent of concerns and impose appropriate outcomes.
According to the charter of the University, the Board of Trustees is ultimately responsible for the University and for its operation. Each student is responsible for their own conduct and for their role as a member of our Wake Forest community. The Board of Trustees has charged the faculty and the administration to set forth requirements for the orderly behavior of undergraduate students.
Students should be mindful of the University’s expectations regarding their academic and social behaviors. The University will discourage violations by imposition of outcomes, including, but not limited to the loss of on-campus housing, suspension, or expulsion, as defined by applicable policies and procedures.
The University conduct system for undergraduate students is primarily comprised of the Honor Code, the Code of Conduct, and The Sex and Gender Discrimination and Harassment Policy and Title IX Sexual Harassment and Non-Title IX Sexual Misconduct Grievance Procedures. The Honor Code is administered by the Office of the Dean of the College and the Office of the Dean of Students, the Code of Conduct is administered by the Office of the Dean of Students, and The Sex and Gender Discrimination and Harassment Policy and Title IX Sexual Harassment and Non-Title IX Sexual Misconduct Grievance Procedures is administered by the Title IX Office.
Other University policies, including, but not limited to, the Policy on Ethical Use of Computing Resources and the Guide to Community Living, may set forth expectations regarding conduct of undergraduate students. Concerns regarding possible violations of those policies may be referred to the Office of the Dean of the College, the Office of the Dean of Students, and/or the Title IX Office for processing under the Honor Code, Code of Conduct, and/or The Sex and Gender Discrimination and Harassment Policy and Title IX Sexual Harassment and Non-Title IX Sexual Misconduct Grievance Procedures. The information provided in this Handbook may be superseded by information regarding undergraduate student conduct and disciplinary matters reflected in online publications hosted by the appropriate office.
The Wake Forest Undergraduate Honor Code (the “Honor Code”) is grounded in a fundamental commitment from each member of our community to honesty and integrity. Adherence to the Honor Code enables our community to live and to work together with a shared sense of trust and respect. Violations of the Honor Code are treated with the utmost seriousness because they undermine both personal integrity and community standards. Specific offenses under the Honor Code include cheating, plagiarism, stealing, and deception in both academic and non-academic settings.
Alleged academic violations of the Honor Code will be heard by and in accordance with procedures set by the Honors and Ethics Council.
Alleged non-academic violations of the Honor Code are Code of Conduct Violations and will be heard by and in accordance with procedures set by the Office of the Dean of Students.
In keeping with its historic concern for students, Wake Forest has a legitimate interest in student welfare in and out of class, on campus and off campus. The Wake Forest University Undergraduate Student Code of Conduct (the “Code of Conduct”) is grounded in concern for student actions that are inconsistent with obligations as members of the educational community. The Code of Conduct establishes standards of behavior to support the values of the University and uphold the best interests of students. If a student or organization has violated these standards of behavior, appropriate outcomes will be imposed. The resulting findings and outcomes may become part of the conduct record for individual students or organizations.
Student Conduct supports the mission of Wake Forest University through the use of learning-focused, procedurally sound accountability processes designed to facilitate the development of responsible global citizens and find the truth, while valuing the individuality of each person and their lived experiences.
Alleged violations of the Code of Conduct will be heard by and in accordance with procedures set by the Office of the Dean of Students.
Wake Forest University expects all members of its community to act in respectful and responsible ways toward each other. Wake Forest is committed to providing programs, activities, and an educational environment free from discrimination on the basis of sex, sexual orientation, gender identity, and gender expression. For the University’s full non-discrimination policy, see http://diversity.wfu.edu/about/policies.
The Sex and Gender Discrimination and Harassment Policy and Title IX Sexual Harassment and Non-Title IX Sexual Misconduct Grievance Procedures describes prohibited conduct, establishes procedures for responding to reports of sexual misconduct as defined in that policy, and outlines resources available to students.
Alleged violations of The Sex and Gender Discrimination and Harassment Policy and Title IX Sexual Harassment and Non-Title IX Sexual Misconduct Grievance Procedures, when committed by individual students, will be reviewed and decided in accordance with the procedures set forth in The Sex and Gender Discrimination and Harassment Policy and Title IX Sexual Harassment and Non-Title IX Sexual Misconduct Grievance Procedures. Alleged violations of The Sex and Gender Discrimination and Harassment Policy and Title IX Sexual Harassment and Non-Title IX Sexual Misconduct Grievance Procedures, when committed by Organizations, will be reviewed and decided in accordance with the procedures set forth in The Sex and Gender Discrimination and Harassment Policy and Title IX Sexual Harassment and Non-Title IX Sexual Misconduct Grievance Procedures.
Wake Forest University’s Student Handbook shall apply to undergraduate student conduct on Wake Forest University campus, at University sponsored activities on-campus or off-campus, and to off-campus conduct that adversely impacts the University community and/or the pursuit of the University’s educational objectives. It applies without regard to whether the student’s residence is owned or leased by Wake Forest University. The Student Handbook also applies to any undergraduate student on a study abroad or away program, whether operated by the University or another entity.
The University is concerned with the behavior of students beyond the physical boundaries of the campus, and undergraduate students and Organizations may be held accountable for behavior occurring off campus as explained above. The University does not seek or support special treatment for its students who may be apprehended for violation of civil or criminal law.
The Student Handbook shall also apply if the student withdraws from Wake Forest while a disciplinary matter is pending. The University does not lose jurisdiction over a pending matter due to a student’s withdrawal, and the University retains the right to withhold transcripts if a student attempts to transfer while a conduct matter is pending. The University also has the right to withhold the degree of a student who has satisfactorily completed the academic requirements but has a conduct matter pending.
Frequently, students attend or participate in events sponsored by or hosted by Organizations at other colleges or universities. Sometimes WFU Organizations co-sponsor events with groups or organizations at other colleges or universities. Wake Forest undergraduate students and Organizations must adhere to Wake Forest University policies and rules on such occasions.
Where officials of another college or university notify Wake Forest of incidents giving rise to a possible violation of the Honor Code, Code of Conduct or The Sex and Gender Discrimination and Harassment Policy and Title IX Sexual Harassment and Non-Title IX Sexual Misconduct Grievance Procedures, the case will be processed through the appropriate Wake Forest conduct processes.
If a report alleges behavior which may violate more than one University policy, the offices responsible for administering the applicable policies will work together to determine how and when the processes under each applicable policy will proceed.
Wake Forest University is committed to diversity, inclusion, and the spirit of Pro Humanitate, and it strives to provide an environment conducive to understanding, fostering, and nurturing the values of mutual respect, dignity, responsibility, and open communication. Free speech and peaceable assembly are basic requirements of a university as a center for free inquiry and the search for knowledge and insight.
The University is committed to providing all students the right to openly dissent and to speak, write, listen, challenge, protest, and learn. Though the vibrant exchange of ideas may become contentious, such interactions, as part of the University’s educational mission, can lead to changed perspectives, advanced knowledge, and informed action.
The rights afforded to students in this statement have limitations and involve a concurrent obligation on the part of students to maintain on the campus an atmosphere conducive to scholarly pursuits and to respect the rights of all individuals, including the right to be free of harassment or other behavior that diminishes a person’s or group’s dignity and which is prohibited under the Code of Conduct. Moreover, the exercise of these rights may not disrupt or obstruct the functions of the University or imminently threaten such disruption or obstruction.
“University” or “Wake Forest” refers to Wake Forest University and includes all offices, departments, agencies, schools, colleges, auxiliaries, and affiliates.
“Student” includes all persons taking undergraduate courses at the University, either full-time or part-time. Persons who withdraw after allegedly violating the Code of Conduct, who are not officially enrolled for a particular term but who have a continuing relationship with the University or who have been notified of their acceptance for admission are considered “Student” as are persons who are living in University residence halls, although not enrolled in this institution. This Student Code does apply at all locations of the University, including all study away and study abroad campuses.
“Faculty” refers to persons who hold an academic appointment, whether tenured, tenure track or non-tenure track, or full or part-time.
“University Official” refers to any person employed (e.g., Resident Advisers) or retained (e.g., food service staff) by the University, performing assigned administrative or professional responsibilities.
“Business day” describes any day of the week, Monday through Friday, excluding University holidays or other official closures.
“Judicial Council” refers to the body established to hear appeals of Honor and Ethics Council hearings and Formal Resolutions.
“Honor and Ethics Council” refers to the body established to hear alleged violations of academic misconduct.
“Conduct Officer” includes any person or persons authorized by the Dean of Students to manage conduct cases and to administer Formal or Informal Resolution processes.
“Conduct Panel” or “Panel” includes the group of individuals who hear cases of alleged student and/or organizational misconduct within the Formal Resolution process. The composition of the conduct panel is determined by the Conduct Officer. A “Panel Member” refers to an individual on a conduct panel.
“Investigator” includes any individual(s) authorized by the Dean of Students to conduct investigations of alleged violation(s) of standard(s) of behavior.
“Organization” refers to the collective of any number of persons who have complied with the requirements for recognition by the University as a registered Organization. Additionally, “Organization” also refers to the collective of any number of students who act as an organization, even if not officially registered, including those who proclaim themselves as a group, act in the name of a group, or hold themselves out to be an Organization.
“Preponderance of the evidence” indicates information which, when taken as a whole, would lead a reasonable person to conclude it is more likely than not or less likely than not a violation occurred.
“Student Conduct Advisors” or “SCA” are a group of students known as “Student Conduct Advisors” or “SCA(s)” who advise students in academic cases in all phases of an investigation, resolution, and appeal. SCA(s) also advise responding students and/or Organizations in all phases of a resolution, and appeal, in nonacademic cases.
“Office of the Dean of Students” refers to the named office and includes Student Conduct, Student Engagement and Campus Programs & Services.
“University Premises” includes all land, buildings, facilities, and other property in the possession of or owned, used, managed, leased, or controlled by the University and any of its related entities, institutes, businesses, affiliates, schools, or campuses, including adjacent streets and sidewalks.
Wake Forest considers the behaviors described in the following sections as inappropriate for the University community and in opposition to the institution’s core values.
Any student or Organization found to have engaged in or attempted to engage in the following actions, behaviors, decisions is subject to the outcomes outlined in the Sanction Framework. When considering outcomes, the constellation of circumstances that gave rise to the misconduct will be considered.
Deliberately abusing, misusing, or misleading the procedural aspects of the conduct process. Examples of this behavior include:
Violation of any provision of the Undergraduate Alcohol and Other Drug Policy. The Alcohol and Other Drug Policy describes the University’s position on student responsibility regarding the use of alcohol and other drugs. Students should pay special attention to the University’s Medical Amnesty policy for additional information about seeking help for students in need of medical attention.
Any continuing behavior directed at or about a student, faculty, staff, or other University Employee which is degrading, humiliating, malicious, or defamatory. Prohibited behaviors may be in person, in print, via electronic means, or through social networking. Examples include but are not limited to: ongoing pranks or ridicule directed against an individual, graffiti, posting insults against a student in a public setting or on any website.
Helping or actively encouraging another person to engage in violations of University policy.
Violation of the Wake Forest Computing Policies, found at https://is.wfu.edu/infosec/policies-and-standards/.
Violation of the federal law restricting use of copyrighted video, audio, or computer material.
Attempted or actual damage to or destruction of University premises or the property of another person or organization.
The Statement on Expression affirms the University’s position on expression. This policy describes conduct which does not meet these expectations.
Disorderly conduct is behavior that unreasonably interferes with the ability of others to sleep, study, or participate in the activities of the University.
The Statement on Expression affirms the University’s position on expression. This policy describes conduct which does not meet these expectations.
Disruptive conduct is speech or other forms of expression which: prevents or substantially impedes the normal operations of the University or a University function or activity, such as lectures, meetings, interviews, ceremonies, and public events; blocks the legitimate activities of any person on the campus or in any University building or facility; or violates other policies in the Code of Conduct.
Disregard for, or refusal to comply with the directives of University officials, any law enforcement officer or officers, or other first responder or responders during the performance of their duties and/or failure to identify oneself to these persons when requested to do so. Such conduct may include, but is not limited to, the failure to provide proper ID and uncooperative, abusive, or threatening behavior.
Violation of applicable local, state, federal or campus fire laws, codes and policies including, but not limited to:
The Statement on Expression affirms the University’s position on expression. This policy describes conduct which does not meet these expectations.
Harassment is any unwelcome and persistent or pervasive conduct directed toward an individual or against a group that is based on that person’s or group’s actual or perceived race, color, age, ethnicity, national origin, immigration status, socioeconomic status, political affiliation, veteran status, pregnancy status, genetic information, or religion. The conduct may be verbal, nonverbal, written, electronic, or physical behavior and/or communication. Behavior by an individual based on an individual’s or group’s gender, sexual orientation, gender identity, or disability is addressed under the University’s Sex and Gender Discrimination and Harassment Policy and Title IX Sexual Harassment and Non-Title IX Sexual Misconduct Grievance Procedures Policy or Student Disability Grievance Procedures. Behavior by an Organization based on an individual’s or group’s gender, sexual orientation, gender identity, or disability is addressed through the procedures in this Code of Conduct.
To constitute harassment, the unwelcome behavior or communication must have the purpose or effect of being sufficiently serious as to:
In addition, to constitute harassment, the conduct must include something beyond the mere expression of views, words, symbols, or thoughts that some person may find offensive. The conduct will be viewed from both a subjective (the complainant's) and an objective (reasonable person's) viewpoint and will take into consideration all surrounding circumstances. Such conduct does not need to be directed at or to a specific individual in order to constitute harassment but may consist of generalized unwelcome and inappropriate behaviors or communications based on one or more of the aforementioned protected categories.
Intentionally or recklessly causing physical harm to or endangering the health or safety of any person.
Creation of health and/or safety hazards, including, but not limited to, dangerous pranks, hanging out of or climbing from/on/in windows/balconies/roofs, and reckless driving.
Any action taken or situation created for the purpose of initiation, admission into, affiliation with, or as a means of maintaining continued membership or favor in a group or organization that:
A student’s express or implied consent to the action(s) taken and/or situation(s) created are not considered a defense to a charge of hazing.
Behavior which compromises the integrity of the University community, including:
Violation of the provisions in the Undergraduate Alcohol and Other Drug Policy describes the University’s position on student responsibility regarding the use of alcohol and other drugs.
Conduct or activity by students living in, hosting functions at, or attending functions at off-campus locations which unreasonably interferes with the rights of individuals. Students who are residents of off-campus rooms/apartments/houses must control the nature and size of activities carried out in or on their premises consistent with the standards of the University.
Violating other published University policies or rules, including all Residence Life and Housing policies published in the Guide to Community Living.
Students and Organizations must comply with all University policies and expectations implemented in response to public health emergencies, as declared by Wake Forest University. These policies and expectations pertain to student conduct on-campus and off-campus and may address guest policies, curfews, travel restrictions, personal protective equipment, isolation and quarantine requirements, and more. If a public health emergency is declared the policies and expectations can be found at wakeready.wfu.edu or from the main Wake Forest University home page (wfu.edu), and students are encouraged to visit the websites frequently.
Communication and/or conduct which causes a reasonable expectation of physical, emotional, or psychological harm to the health or safety of any person or damage to any property. The reasonableness of the expectation will be viewed from both a subjective (the complainant’s) and an objective (the reasonable person’s) viewpoint and will take into consideration all surrounding circumstances.
Unapproved entry into or onto University Premises, unapproved possession, duplication, or use of keys and/or cards to gain entry into or onto any University Premises or failing to report a lost Deacon OneCard or key.
Unapproved hosting, organizing, or attendance of a social function which fails to comply with the University’s requirement to gain prior approval for such activities.
Any violation of a University policy that is committed by an acknowledged non-student guest is the responsibility of the Wake Forest student host(s).
Violating any federal, state, or local law or ordinances, as determined by the adjudication of the appropriate jurisdictional authority.
Possession, use, storage, or distribution of explosives (including fireworks and ammunition), guns (including air, BB, paintball, facsimile weapons and pellet guns), or other weapons or dangerous objects such as arrows, axes, machetes, nunchucks, throwing stars, or knives, on University premises (whether on one’s person, in a parked vehicle, in a building, or in outside spaces), except for authorized use in the Department of Military Science or authorized use by campus recreation.
Outcomes resulting from Honor Code and Code of Conduct violations become part of a student’s conduct record. Certain violation types and outcomes may be reported internally and externally, in accordance with the appropriate policies noted here: https://studentconduct.wfu.edu/student-conduct-process/student-conduct-record-disclosure-policy/
The outcome framework is a guide for decision-making. The nature of the violation and specific circumstances will be considered when determining the actual outcome. Outcomes are issued on a case-by-case basis and may not be reflected here, depending on the nature and severity of the violation, the presence of mitigating or aggravating circumstances, or whether the student has had a prior conduct finding. Wake Forest facilitates learning through student conduct by providing tools and resources to assist students in learning from their experiences to make better decisions in the future. Wake Forest believes in supporting students while challenging their behaviors, decisions, and actions. Conduct Officers and Panelists are encouraged to consider educational outcomes which encourage critical thinking as well as outcomes focused on accountability for actions, behaviors, and decisions and the safety and security of the University community.
Educational outcomes can include learning-based opportunities, such as research and reflection; educational outcomes can also include opportunities to separate the student from the university for a period of time as a means to support reflection and education.
The following outcomes, or combination of outcomes (with or without modifications) may be assigned to any Student or Organization found to have violated the Code. Certain outcomes may result in a financial cost to the Student or Organization.
Outcomes may be deferred to subsequent dates, semesters, or years if a student leaves the University, goes on Continuous Enrollment Status, studies abroad, or is otherwise unable to complete required outcomes.
The Office of the Dean of Students may prevent course registration, including both adding and withdrawing from classes, or receipt of transcript in cases of non-compliance.
Any individual or combination of the below outcomes in this section may be applied to a Student or Organization when found responsible for violating the Code of Conduct.
“Behavioral Requirement or Educational Program” Requirement to attend, present, and/or participate in a program or sequence of programs related to the violation. Required activities may include, but are not limited to, mentoring, research papers, reflection papers, and workshops. The activities may be on campus, off campus, or on-line.
“Community Service” Assignment to work a specific number of hours at a community service site approved by the Office of Student Conduct and may be on or off campus.
“Restitution” Payment for damage caused to the University or any person’s property. Such payment may cover to restore or recover the value of the property destroyed, damaged, consumed, or stolen; it is not a fine.
“Restorative Actions” Requirement to engage in actions that attempt to make amends for the negative impact of a violation and to repair the harm that resulted from the misconduct. These actions may include activities such as letters of apology, drafting and implementing a plan of resolution, engaging in restorative justice conferences, or developing plans for reintegration.
“Activities Suspension” Limited participation in non-academic activities for a specified period of time, as identified by the Conduct Officer. This may include ineligibility to participate or hold office in any Organization at the University or to represent the university outside of the community. Participation in study abroad programs, non-academic conferences/retreats, Organizations, or intramural teams will be considered and may be limited by decision of the Conduct Officer. Work-study jobs are not suspended during this time. Any clarification concerning other activities that may be affected will be made by the Dean of Students or designee.
“Disciplinary Probation” A specified period of time during which a student is given the opportunity to demonstrate the ability to abide by the community’s expectations of behavior articulated in the Student Code of Conduct. If the student is found “responsible” for another violation of the Code during this period, serious consideration will be given to imposing an outcome of suspension. A student may be required to meet periodically with a Dean (or other University official) during their period of probation. A student on Disciplinary Probation is still in good standing and may participate in Organizations, leadership positions, campus employment, and study abroad programs unless otherwise indicated by the Conduct Officer.
“Disciplinary Warning” A specified period of time during which a student is given the opportunity to demonstrate the ability to abide by the community’s expectations of behavior articulated in the Student Code of Conduct. If a student is found responsible for another violation of the Code during this period, it may result in more severe outcomes. A student may be required to meet periodically with a Dean (or other University official) during this period.
“University Housing Probation” Official notice that, should further violations of the Student Conduct Code occur during a specified probationary period, the student may be immediately removed from University Housing. Regular probationary meetings may also be imposed.
“University Housing Reassignment” Reassignment to another University housing facility as determined by the Department of Residence Life and Housing.
“University Housing Suspension or Expulsion” Removal from University housing for a specified period of time up to, and including, permanent removal. Conditions for readmission to University housing may be specified. Under this outcome, a student is required to vacate University housing within 24-hours of notification of the action, though this deadline may be extended upon application to, and at the discretion of, the Dean of Residence Life and Housing. This outcome may be enforced with a trespass action if deemed necessary. This outcome may include a restriction to specified buildings or all University housing during the period of suspension or expulsion.
“On-campus Living Requirement” Removal from off-campus housing assignment to a University housing facility as determined by the Department of Residence Life and Housing.
“Residency Requirement Extension” Requirement to live on-campus beyond the specified residency requirement period. This requirement may be for a specified period of time up to a permanent extension throughout the duration of the student’s enrollment as an undergraduate student at the University.
“Suspension Withheld” A specified period of time during which the student is considered not in good conduct standing with the University. This outcome is assigned for violations serious enough to warrant suspension from the University, but the student is given an opportunity to remain enrolled at the University. During this period, if the student is found responsible for violating additional parts of the Student Code of Conduct, suspension may become immediately effective. A student may be required to meet periodically with a Dean (or other University official) and other actions deemed appropriate by the Conduct Officer may also be imposed, including (but not limited to) restitution, limiting or prohibiting participation in University-affiliated activities and organizations, and ineligibility for service as an officer or in a leadership role in Organizations or on University committees.
“Suspension” Separation from the University for a specified minimum period of time, after which the student is eligible to return. Suspension is intended to provide educational and reflective opportunities for the student to consider their actions, behaviors, and decisions while separated. Eligibility may be contingent upon satisfaction of specific conditions noted at the time of the suspension. During the suspension period, the student may not be present on university premises, at functions, events and activities without prior written approval from the Dean of Students or designee.
“Expulsion” Permanent separation from the University. The student may not be present on university premises and the student’s presence at any University sponsored activity or event is prohibited. This action may be enforced with a trespass action as necessary.
“Revocation of Admission and/or Degree” Admission to or a degree awarded from the University may be revoked for fraud, misrepresentation, or other violation of University standards in obtaining the degree, or for other serious violations committed by a student prior to graduation.
“Withholding Degree” The University may withhold awarding a degree otherwise earned until the completion of the process set forth in this Student Conduct Code, including the completion of all outcomes imposed, if any.
The outcomes listed above may be applied in addition to the alcohol and substance use prevention educational outcomes identified below.
“AlcoholEdu”: An online interactive alcohol and drug education program.
“BASICS 1:1”: A single‑session, individualized intervention based in Motivational Interviewing for alcohol and other drugs using a multi‑faceted individual feedback report to inform behavior modification and goal‑setting.
“BASICS+”: A four‑session, individualized intervention based in Motivational Interviewing for alcohol and other drugs using a multi‑faceted individual feedback report to inform behavior modification and goal‑setting.
“Formal AOD Assessment”: Formal assessment conducted by trained, licensed clinical staff regarding problematic use of alcohol and/or other drugs. Includes referral to additional services/resources as indicated.
“Parental Notification”: In instances of alcohol and other drug violations, a student’s parents will be contacted by mail and/or phone unless deferral is approved by the Dean of Students or designee.
The following guidelines serve as a framework for use of the above identified alcohol and other drug offenses outcomes or programs. The Conduct Officer may use discretion to modify or add sanctions as deemed appropriate. While any individual allegation may be considered as “low-level” or another level, the Conduct Officer will determine outcomes based upon the totality of the conduct case, including allegations not related to AOD concerns, responses from the student during meetings, and any other relevant factors.
Allegation: Low-level alcohol and other drug violations: | First Offense | Subsequent Offense(s) |
Unauthorized Containers Purchase or Attempt to Purchase while Underage Underage Possession and/or Consumption Public Display Drinking Games Possession of Alcohol or other Drug Paraphernalia | Activities Suspension AlcoholEdu BASICS 1:1 and any recommended follow‐up from BASICS facilitator (could include formal AOD assessment if BASICS reveals high‐level use concerns BASICS+ and any recommended follow‐up from BASICS facilitator (could include formal AOD assessment if BASICS reveals high‐level use concerns) Disciplinary probation Drug testing, if applicable Housing restrictions Outcome-based reflection Parental Notification Substance Use Assessment: AOD Assessment with referral to appropriate level of care (includes BASICS 1:1, BASICS+, or treatment services as indicated) Suspension Suspension Withheld | Activities Suspension BASICS 1:1 and any recommended follow‐up from BASICS facilitator (could include formal AOD assessment if BASICS reveals high‐level use concerns) Disciplinary Probation Drug testing Outcome-based reflection Parental Notification Suspension Suspension Withheld |
Allegation: Mid-level alcohol and other drug violations: | First Offense | Subsequent Offense(s) |
Alcohol Misuse Possession of Cannabis | Activities Suspension BASICS 1:1 and any recommended follow‐up from BASICS facilitator (could include formal AOD assessment if BASICS reveals high‐level use concerns) BASICS+ and any recommended follow‐up from BASICS facilitator (could include formal AOD assessment if BASICS reveals high‐level use concerns) Disciplinary Probation Drug testing Housing restrictions Outcome-based reflection Parental Notification Substance Use Assessment: AOD Assessment with referral to appropriate level of care (includes BASICS 1:1, BASICS+, or treatment services as indicated) Suspension Suspension Withheld | Activities Suspension Drug testing Housing Restrictions Outcome-based reflection Parental Notification Substance Use Assessment. AOD Assessment with referral to appropriate level of care (includes BASICS 1:1, BASICS+, or treatment services as indicated) Suspension Suspension Withheld |
Allegation: High-level alcohol and other drug violations | First Offense | Subsequent Offense(s) |
Driving While Impaired Illegal drug use (IV drug, crack, heroin, or methamphetamine use) Criminal possession of illegal drugs, prescription and/or over-the-counter medication Sale or Distribution of Illegal Drugs, Prescription and/or Over-the Counter Medication | Activities Suspension Disciplinary probation Drug testing Expulsion Housing restrictions Parental Notification Substance Use Assessment. AOD Assessment with referral to appropriate level of care (includes BASICS 1:1, BASICS+, or treatment services as indicated) Suspension Suspension Withheld | Expulsion |
Incidents of alleged violations of the Code of Conduct should be reported to the Office of the Dean of Students.[1] Any member of the University community may file a written report concerning alleged violations of the Code of Conduct. A written report should be prepared and directed to the Dean of Students or designee. Any report should be submitted, either in paper or electronically, as soon as possible after the alleged event takes place. Reports should contain as much information as possible about the incident, including date, time, location, description of events and a list of individuals involved. Reports may also be made in person at the Office of the Dean of Students. Any delay in reporting may result in lost information or an inability to investigate the report.
The University considers the reporting and adjudication of Code of Conduct violations to be extremely important. While the University considers the expectations outlined in the Code of Conduct as a minimum standard of behavior, the University may extend limited immunity to students reporting incidents and/or assisting the parties from sanctioning for some University policy violations.
After receiving a report, a preliminary review will be conducted by the Dean of Students or designee, to understand the circumstances of the incident and to determine if the alleged behavior may violate any policies detailed in the Code of Conduct. Reports describing alleged behavior which does not violate any policy(s) may result in no action being taken. Likewise, lack of sufficient information in a report may result in no action being taken.
Before an investigation or meeting proceedings are initiated, the Dean of Students or designee, may take preliminary action. These actions may include, but are not limited to:
If the Dean of Students or designee is unable to determine whether the report should be further pursued following the completion of the initial review an investigator, assigned by the Dean of Students or designee, may conduct an investigation.
An investigation may be conducted to determine if the facts alleged would constitute a violation and to determine what specific policy violations should serve as the basis for the complaint. Investigations are not required in cases where the Dean of Students or designee or a Conduct Officer determines, in the Initial Review, there are allegations which should move to resolution.
The assigned Investigator(s) will conduct an investigation. A notice of investigation will be provided to the student(s) under investigation. The investigation may include an interview of the student(s) accused of committing a violation and any relevant witnesses. The investigator will summarize the investigation. The report may identify what happened, what policies are at issue, other individuals involved, documents or other information relevant to determining at the meeting whether a violation of the policy occurred. Based on the investigative report, the Dean of Students or designee will determine if charges are issued against a student.
When a report has been filed and has not been dismissed following the initial review or investigation, the student will receive written notification (sent via electronic mail to WFU student address) of the allegations from the Office of the Dean of Students. That notification will typically include the date of the report, the alleged conduct regulation violation(s), the assigned Conduct Officer, and an electronic link to the Code of Conduct.
Copies of documents, reports, letters, and similar information are not provided. Any student alleged to have violated the Code of Conduct can view relevant information by working with the Conduct Officer or Student Conduct Advisor.
Accommodations are designed to provide meaningful access to investigation and resolution processes for students with disabilities. A student requesting accommodations must do so in advance with enough time to allow the request to be reviewed and appropriate accommodations to be implemented. It is the responsibility of the student to make a timely request; the Office of the Dean of Students may not be able to provide accommodations without reasonable advance notice for evaluation and implementation.
Qualified students may request accommodations for recognized disabilities through the Learning Assistance Center – Disability Services, Student Health Service, or the University Counseling Center. Those offices will consult with the Office of the Dean of Students to determine which accommodations, if any, are appropriate. It is the responsibility of the requesting student to provide needed documentation to the Learning Assistance Center, Counseling, or Student Health. The student must concurrently notify the Office of the Dean of Students of the accommodation request and identify the office where the request is being made.
Accommodations and requests for accommodations cannot be applied or requested retroactively.
Upon either the conclusion of the investigation or upon the conclusion of the initial review, the process moves along a pathway to resolution. The process may be resolved either through an Informal Resolution or Formal Resolution meeting. The Dean of Students, or designee, will determine which method for resolution is appropriate and assign a Conduct Officer to the case. When possible, cases are resolved through an Informal Resolution meeting. Factors considered in determining whether a Formal Resolution is appropriate include the severity and/or complexity of the incident, possible outcomes, and the student’s prior conduct record.
For an Informal Resolution meeting, the student will be required to make an appointment with the assigned Conduct Officer. The student is responsible for arranging this requested meeting within the parameters stated in the notification. The student may also receive a brief summary of the alleged behavior. If the student fails to arrange the required meeting, a hold may be placed on the student’s record. Meetings may take place in person or electronically, at the decision of the Conduct Officer.
For a Formal Resolution, the student(s) will be notified of the designated meeting date, time, and location. Meetings may take place in person or electronically, at the decision of the Conduct Officer.
The Board of Student Conduct Advisors (BSCA) provides students charged with a violation with a SCA member to guide the student through their assigned process. SCA members do not represent students in either a Formal Resolution or Informal Resolution. Instead, they meet with students to explain the process, the charges assigned to the student, possible outcomes, and they answer any additional questions the student may have. For both Informal Resolution meetings and Formal Resolution meetings, the SCA member will attend the meeting or the hearing at the discretion of the student. At times when SCA members are not available, the Dean of Students or designee may work with students to secure an appropriate alternative to support/guide the student through the process. Alternative advisors are usually Wake Forest University faculty or staff who have experience with student conduct. External advisors, including parents or attorneys, are not permitted. The SCA is the only person a student may have present in the meeting, unless otherwise permitted in these procedures.
Students scheduled for a Formal Resolution will be assigned an advisor from the SCA. Students scheduled for an Informal Resolution meeting may request an advisor from the SCA.
If the Dean of Students or designee determines the case may be resolved through an Informal Resolution, the assigned Conduct Officer and the Student will meet to discuss the details of the incident. The Student may review the case record in advance of the Informal Resolution or may review the report at the beginning of the meeting. If requested by the student, a SCA member may be assigned and attend the Informal Resolution meeting. An Informal Resolution meeting is considered resolved only when the following criteria are met:
If a resolution is reached through an Informal Resolution, the Conduct Officer will complete a written or electronic copy of the decision, which the Student will have the opportunity to review. The Student will sign the decision, indicating acceptance of the findings and outcomes. Through this signed acceptance, the student acknowledges there will be no further review or appeal of the findings and outcomes. If the Student declines to sign the decision, the case will be unresolved and referred for a Formal Resolution.
The procedures of a Formal Resolution are as follows:
The meeting panel serves in an advisory capacity to the Conduct Officer regarding findings and outcomes. Following the conclusion of a meeting, the panel will deliberate and recommend Finding. If the panel recommends a finding of “not responsible” for the allegation(s), there will be no outcomes recorded. If the panel recommends a finding of “responsible” for the allegation(s), the panel will recommend an appropriate outcome(s). The Conduct Officer and all members of the panel will be present and available as a resource during all deliberations. The Conduct Officer is responsible for informing the panel of applicable precedent and any previous conduct violations. Upon consideration of the meeting panel’s recommendations, the Conduct Officer will determine the findings and outcomes for the student.
The Finding and outcome(s), if applicable, will be delivered to the student(s) electronically or in writing by the Conduct Officer, generally via e-mail.
The Judicial Council is the appellate body for Honor Code and Code of Conduct cases and is composed of students, faculty, and administrators.
Students requesting an appeal must follow these procedures:
[NOTE: Details on the format, procedure, and possible outcomes of appeal meetings are set out in the Judicial Council Section of the current Student Handbook]
Based on the nature of a student’s alleged behavior, the Dean of Students or designee may impose an Interim Action prior to the completion of the conduct process regarding alleged violations of the Code of Conduct. Interim Action may be imposed when:
Interim Action may include, but is not limited to, prohibiting the student from being on University premises, attending classes, attending programs and activities, or using University facilities. The student will receive notice of any Interim Action taken in writing to their official University email address. Interim Action may be in place for no more than fifteen (15) business days pending the Formal Resolution meeting on alleged violation(s) of the Code of Conduct, unless the student requests a delay in the scheduling of the Formal Resolution meeting.
The Dean of Students or designee may also impose an Interim Action prior to the completion of an administrative withdrawal process, as explained in the Administrative Withdrawal Policy. Such Interim Action may always include, but is not limited to, prohibiting the student from being on University premises, attending classes, attending programs and activities, or using University facilities. An Interim Action imposed as a part of the administrative withdrawal process may remain in effect until the completion of that process.
A student who receives interim action, related to either the Code of Conduct or the Administrative Withdrawal process, may request an Interim Action Review by submitting the request in writing to the Dean of Students or designee. The appeal must include a statement from the student explaining why the student believes the Interim Action is not warranted. The Interim Action Review must take place within three business days of receipt of the appeal. If the student requests a delay in the scheduling of the meeting on alleged violation(s) of the Code of Conduct, an Interim Action Review is required. A Conduct Officer who did not impose the Interim Action will conduct the Interim Action Review. The Interim Action may be modified, upheld, or removed, and the student will be notified of this outcome in writing. The outcome of the Interim Action Review is final, and any Interim Action imposed will remain in effect until the conclusion of the Code of Conduct or Administrative Withdrawal process.
Charges and procedures for Organizations follow the same guidelines described for individual students in the Code of Conduct, except for the two notes in the Minimum Expectations for Harassment and for Sex and Gender Discrimination and Misconduct. For the following procedural aspects, there are differences noted for Organizations. The following procedures will be used to address reports received that allege violations of the Code of Conduct and Honor Code by Organizations. Organizations referred to the conduct process will be represented by the president of that Organization. The president may designate another active member to be the representative in their place.
Although not all acts of individual members can or should be attributable to the Organization, an organization may be held responsible for the actions of its members. Allegations of Organizational misconduct may be adjudicated before, at the same time as, or following related cases of individual misconduct. The standard of proof applied for Organizational misconduct is the same as that for individual students (i.e., the preponderance of the information).
Factors used in determining whether alleged violation(s) of the Code of Conduct or Honor Code organization can be attributed to an Organization may include, but are not limited to:
The University strives to work in partnership with the national or international offices of an Organization, if one exists. To that end, the University may notify the national or international office of alleged organizational misconduct at any point in the process. Additionally, the University recognizes the right of a national or international office to initiate its own proceedings regarding alleged organizational misconduct. Those proceedings may be conducted jointly or separately from any proceedings conducted by the University. To the degree the University believes it is appropriate, the University will honor any outcomes imposed by the national or international office of an Organization as additions to any outcomes the University imposes.
A notice of investigation will be provided to the President on record for the organization and the Associate Dean of Students, Student Engagement, or designee.
Investigation procedures may differ from those described above. The investigator, in consultation with the Offices of Student Engagement and Student Conduct, may choose any combination of the following techniques, or others not defined here:
When a report has been filed and has not been dismissed following the initial review by Dean of Students or a designee’s initial review and does not require investigation, the Organization’s President on record will receive written notification (sent via electronic mail to WFU student address) of the allegations from the Office of the Dean of Students. That notification will include the date of the report, the alleged conduct regulation violation(s), a brief summary of the alleged behavior, an electronic link to the Code of Conduct. Additionally, the chair of the Student Life Committee will be notified of the charges.
Based on the nature of an Organization’s alleged behavior, the Dean of Students, or designee, may impose an Interim Action prior to the completion of the conduct process regarding alleged violations of the Code of Conduct. Limited Operations Status may be imposed when:
The Organization is prohibited from continuing part or all of its operations without express permission from the Dean of Students, or designee. This may include, but is not limited to:
All incidents resolved through a Formal Resolution require a meeting panel be convened.
In addition to the outcomes listed for individual students, the following outcomes will be considered when an organization is found responsible.
“Educational Sanctions” Projects or assignments designed to educate an Organization and its members in connection to the nature of the violation and with the goal of minimizing the likelihood of future violations with the effect of its member’s actions. Educational assignments include, but are not limited to, educational programming on risk prevention and education around alcohol and other drugs, relationship violence, identity bias, hazing or other topic as relevant to the violation, the development of risk management plans and protocols and/or policy or procedural review.
“Restrictions” Restriction or removal of some or all of the Organization’s activities or privileges, including, but not limited to, social, recruitment, and lounge privileges.
Recommendation for Charter Revocation: An official request to a national office that the local chapter’s charter be revoked.
Revocation of University Recognition: Permanent severance of the organization’s relationship with the University.
Suspension of University Recognition: Removal of the organization’s recognition by the University for a specific period of time. The period of time and any requirements, which must be satisfied prior to review for reinstatement, may be specified in the decision of the Conduct Officer or Meeting Panel.
Deferred Suspension of University Recognition: Removal of the organization’s recognition by the University is deferred pending the completion of requirements specified in the decision of the Conduct Officer or Meeting Panel. An additional finding of responsibility during the suspension period will result in suspension or revocation of University Recognition.
Restrictions: Restriction or removal of some or all of the organization’s activities or privileges, including, but not limited to, social, recruitment, and lounge privileges.
Groups may request an appeal to the Student Life Committee within 10 calendar days from the date of the notification of the decision. Appeals are directed to the chair of the Student Life Committee.
Wake Forest University reserves the right to change policies and procedures at any time and without prior notice. Additionally, errors and omissions in published documents (written or electronic) may be corrected at any time. Students will be notified via email of changes to policies or procedures that occur during the academic year. Changes will be reflected in the body of the Handbook as it appears online. This handbook was last updated on 09.13.2021.
Overview. Wake Forest University provides a range of support services for students exhibiting physical and emotional distress. On occasion, students may require a level of support and resources that exceeds what the University and surrounding community can appropriately provide such that academic progress can be made. In such circumstances, students may be advised to consider voluntary medical/mental health withdrawal or Continuous Enrollment Status.
An undergraduate student may be administratively withdrawn from the University when, in the judgment of the Director of the Student Health Service, the Director of the University Counseling Center, and Dean of Students (DOS) the student:
1. cannot adequately be helped by the available resources in the University and surrounding community,
2. refuses to accept recommended self-care responsibilities, other recommendations, or to voluntarily withdraw from the University
3. based on behavioral indicators is unable to function effectively in the residential or College community,
4. threatens or engages in behavior that poses a reasonable possibility of significantly affecting the safety, health, or well-being of any members of the university community including its visitors; and/or significantly disrupts the activities or functions of the University.
Such decisions may be appealed in writing to the Vice President for Campus Life. If however, the continued presence of an individual at the College presents an immediate danger to the fulfillment of the educational mission of the College or to the life, health, welfare, safety, or property of any member(s) of the College community, the individual may be subject to the Interim Suspension Policy. Students enrolled in Wake Forest University Graduate or Professional programs that exhibit physical or emotional distress will be subject to policies in those respective schools.
This policy sets forth the process that will guide an administrative withdrawal.
1. Investigation. Information that a student has behaved in the manner described above will be provided to the DOS or designee, who will conduct an investigation to confirm the facts, which may include an interview with the student.
2. Individualized Evaluation. If the information is confirmed, the DOS or designee will conduct an individualized evaluation to determine if resources are available that would render the student able to function in the university community without threatening to engage or engaging in behavior that poses a reasonable possibility of significantly affecting the health, safety, or well-being of members of the university community, including its visitors, and/or significantly disrupts the activities or functions of the University.
This evaluation may involve consultation with appropriate campus partners and/or require a medical/psychiatric evaluation by a qualified professional acceptable to the DOS. The student will be offered an opportunity to provide additional relevant information and to discuss the behavior with the DOS.
3. Remedial Plan. After consideration of the above, and in consultation with the Director of the University Counseling Center and/or the Director of the Student Health Service, the DOS or designee will design an appropriate remedial plan based on the outcome of the individualized evaluation. The plan will be intended to sufficiently minimize the likelihood of future similar behavior. The protection of members of the University community will also be a factor in this determination. The remedial plan may also include additional conditions, including but not limited to:
- social probation, which may limit pursuit of non-curricular activities up to and including student employment
· limitation of participation in research projects not related to the student’s academic program
· limitation of participation in Wake Forest University Study Abroad programs
· modification of academic requirements or schedule with faculty permission
· termination of the student’s housing contract
The DOS may modify, extend or terminate the remedial plan based on new information. If this is the case, the student will have the opportunity to provide additional relevant information prior to making this determination.
3a. Off-Campus Services. If on campus services are not appropriate for any reason, or if the student requests it, the DOS may approve a referral to an off campus provider as part of the remedial plan. The expense for this will be borne by the student.
3b. Confidentiality of Information. The student will authorize any professional performing an evaluation or providing services as part of the individualized evaluation or within an approved remedial plan to release relevant information concerning the student to the DOS. The DOS will take reasonable steps to keep the information confidential and will disclose only in accordance with FERPA guidelines. The student will sign the necessary written authorizations upon request.
4. Involuntary Administrative Withdrawal. If after consideration of the above, and in consultation with the Director of the University Counseling Center and/or the Director of the Student Health Service, the DOS determines that:
4a. the student cannot be adequately assisted by an acceptable remedial program;
4b. the student fails to comply with the individualized evaluation process, the remedial plan, and/or
4c. the student doesn’t adequately address the behaviors as required by the remedial plan. the student will be administratively withdrawn from the University.
5. Final Determination. The decision concerning administrative withdrawal is considered final unless a written appeal is submitted to the Vice President for Campus Life within five business days of the decision. Grounds for the appeal will be limited to procedural or substantive errors that significantly impact the outcome. No further appeal of the decision will be considered. The appeal process shall be limited to a review of the file and supporting documents. The Vice President for Campus Life may, using his or her discretion, meet with the student and/or the Dean of Students.
6. Relation to Student Conduct Process. If the student's conduct also falls within the jurisdiction of the Student Conduct process, the DOS will determine if the matter is to be referred to this administrative withdrawal process. Referral will suspend the Student Conduct process until such time as the DOS deems appropriate.
7. Returning to the University. For students who have been administratively withdrawn, it will be understood that readmission generally can be accomplished no earlier than one semester or 90 days in the future depending upon the time of year in which the student was administratively withdrawn. In all such instances, the student must meet the requirements for return to the University as outlined by the Office of the Dean of the College Medical Withdrawal.
7a. Appropriate and adequate treatment of the condition that led to the administrative withdrawal must be documented by the physician or therapist who provides treatment after the administrative withdrawal was implemented.
7b. The physician or therapist must provide a letter giving an opinion concerning whether the student should be readmitted at Wake Forest and explain why the student is ready to be readmitted.
7c. This information will be reviewed by the Director of the Student Health Service and the Director of the University Counseling Center (when appropriate). The Director(s) will make an independent recommendation to the Dean (and the Committee on Academic Affairs) concerning readmission based on the information provided by the therapist or physician as well as based on the student’s medical and psychological history prior to the administrative withdrawal.
7d. All students who are authorized to be readmitted following an administrative withdrawal will be required to follow the recommendations of the physician or therapist who provides care after the administrative withdrawal was implemented as well as the recommendations of the Student Health Service and the University Counseling Center.
7e. In addition to the recommendations of the physician or therapist who cared for the student, each student must be re-evaluated by the Student Health Service or the University Counseling Center within one month of return to classes after readmission (ideally, this should be about 3 weeks after classes begin for the semester). This will ensure that the transition back to the university is going well and that no additional resources or additional treatment(s) are necessary. Students who fail to follow this procedure will be reported to the Office of the Dean of Students
7f. The final decision concerning readmission rests with the appropriate dean and/or faculty committees (e.g., the Committee on Academic Affairs of the College).
7g. Medical information concerning returning to school should be sent to:
Executive Director, WFU Student Health Service
P.O. Box 7386
Winston-Salem, NC 27109-7386
336-758-5218 (phone), 336-758-6054
or
Director, WFU Counseling Center
P.O. Box 7838
Winston-Salem, NC 27109-7838
336-758-5273 (phone), 336-758-1991 (fax)
Wake Forest defines a bias incident as any threat or act – verbal, written, or physical – that is directed against or targeted at a member(s) of the Wake Forest community or Wake Forest property that are motivated, in whole or in part, because of a bias against race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and/or veteran status. Bias incidents that are addressed by the university Bias Review Group include actions that are motivated by bias but may not meet the necessary elements required to prove that a crime has occurred.
For more information about bias incidents and Wake Forest University’s Bias Reporting System, see https://reportbias.wfu.edu/.
For information about the protocols about reporting and after a bias incident is reported, see https://reportbias.wfu.edu/what-to-expect/.
The Family Educational Rights and Privacy Act (FERPA) afford eligible students certain rights with respect to their education records. (An “eligible student” under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution.) To review those rights, please go to https://registrar.wfu.edu/academic-records/privacy/.
The Office of Residence Life and Housing fosters secure, comfortable, inclusive, and engaging learning communities which prepare students to lead lives of meaning and purpose.
As members of vibrant and diverse residential learning communities, Wake Forest students will:
For further information about the Office of Residence Life and Housing’s policies, programs, and services please refer to their Guide to Community Living. The Guide to Community Living can be found at http://go.wfu.edu/GTCL.
Wake Forest is committed to the safety and wellbeing of its students. The University encourages and expects students who are concerned about their own health or that of another student due to alcohol and/or drug use to seek medical assistance. The University recognizes that the potential for a conduct action by the Office of the Dean of Students may deter students from seeking medical assistance, and this Medical Amnesty Policy is intended to eliminate that barrier. For more information on the requirements and procedures for receiving medical amnesty, please see: https://aod.thrive.wfu.edu/resources/medicalamnesty-policy/.
The purpose of this policy is to establish procedures for the University’s response to reports of missing students, as required by the Higher Education Opportunity Act of 2008 (“the Act”). In accordance with the requirements of the Act, students will be notified annually of this policy and the procedures for designating missing student contact information. Under the provisions of this policy, a student may identify up to two individuals whom the University will contact, within 24 hours, in the event that University Police determines the student is missing. This policy applies only to students who reside in on-campus housing. Missing student contact information is separate and distinct from emergency contact information. Missing student contact information will be kept confidential and will only be accessed by University Police and authorized University officials in the event a student is determined to be missing by University Police and used in furtherance of an investigation. Students may securely register this contact information through the Wake Information Network (WIN).
For the procedures on designation of missing student contact information and notification, see: https://prod.wp.cdn.aws.wfu.edu/sites/67/2017/08/missing-students-policy.pdf
No-contact orders are issued in writing at the discretion of the Dean of Students or designee, based on administrative review of a situation involving two or more Wake Forest students. No contact orders are designed to be in the best interest of one or more students or the Wake Forest University community, and are focused on civility, safety, and well-being of those involved. No Contact Orders do not require the approval or permission of each student involved; an Order may be determined by an authorized person in the Office of the Dean of Students.
No Contact orders are put in place to prevent communication between one or more students and specifically prohibits:
This policy is intended to promote the responsible and ethical use of the computing resources and computing systems of Wake Forest University. Copies of the policy shall be made available to all users of the University’s computing resources and computing systems, and every reasonable effort shall be made to ensure that all users read the policy at least once.
The policy applies to all computer and computer communication systems owned, leased, operated, or contracted by the University. This includes, but is not limited to, tablets, personal computers, laptops, smart phones, computer networks, computer peripherals, and software, whether used for academic, administration, research, or other purposes. This also includes use of University data or access to computer systems by personal devices such as computers, tablets, and smart phones by faculty, staff, students and guests. The policy extends to any use of University systems to access computers elsewhere. For purposes of this policy, references to “computing resources” shall also include “computing systems.”
For the University’s full Policy on Responsible and Ethical Use of Computing Resources, see: https://is.wfu.edu/wp-content/uploads/2016/09/Policy-on-Responsible-and-Ethical-Use-ofComputing-Resources.pdf.
On-campus sales and solicitations must be operated or sponsored by a University-recognized Organization and must receive the proper authorization. Sales and solicitations in the residence halls must be approved by Residence Life and Housing at housing@wfu.edu or (336) 758 – 5185. Sales and solicitations in the Benson Center must be approved by the Director of Campus Programs and Services at bensonoa@wfu.edu or (336) 758 – 4869. Sales and solicitations in other public and common areas on campus must be approved by the Office of Student Engagement.
Wake Forest University expects all members of its community to act in respectful and responsible ways toward each other. Wake Forest is committed to providing programs, activities, and an educational environment free from discrimination on the basis of sex, sexual orientation, gender identity, and gender expression. For the University’s full non-discrimination policy, see http://diversity.wfu.edu/about/policies.
The Sex and Gender Discrimination and Harassment Policy and Title IX Sexual Harassment and Non-Title IX Sexual Misconduct Grievance Procedures describes prohibited conduct, establishes procedures for responding to reports of sexual misconduct as defined in that policy, and outlines resources available to students. The full policy is located at https://titleix.wfu.edu/title-ix-policies/sexual-harassment-and-sexual-misconduct-policy/
Wake Forest University provides an option for anonymous reporting of any information you have regarding a suspicious person, any suspicious activity, or a crime that has occurred on- or off- campus. To complete an online crime reporting form go to: https://police.wfu.edu/forms/silent-witness-form/.
Do not use this form to report crimes in progress. Call 911 from any telephone to report a crime in progress.
The Student Conduct Record Disclosure Policy covers the official release of information regarding the university-level academic and non-academic conduct of students and former students. It replaced the “Expungement Policy” that governed disclosure of Student Conduct Records prior to July 1, 2020. To review the full policy, see https://studentconduct.wfu.edu/student-conduct-record-disclosure-policy/. To request your own Student Conduct Record, please go to this link: https://studentconduct.wfu.edu/student-conductprocess/request-records/.
Students are subject to all federal, state and local laws as well as university regulations concerning bringing or possessing either openly or concealed weapons on campus. The possessing or displaying of weapons on campus is prohibited by state law and subject to judicial review along with state and local penalties that could result in the conviction of a felony or misdemeanor depending on the type of weapon displayed or possessed. These university regulations and Winston-Salem City ordinances include paintball guns.
For more information about what is prohibited on campus, see the Weapons Policy in the Student Code of Conduct.
Wake Forest University believes in the wellbeing of the whole person – emotionally, environmentally, financially, intellectually, occupationally, physically, socially, and spiritually. Alcohol and other drug misuse inhibits students’ development and is negatively correlated with academic success, personal safety, and long-term health. The vitality of the campus community relies on each individual and student organization taking responsibility for choices related to alcohol and other drug use. The health and well-being of the campus community and its members should not be jeopardized by issues related to alcohol and other drugs. Therefore:
The University’s Undergraduate Alcohol and Other Drug Policy applies to all Wake Forest undergraduates and their guests, as well as undergraduate Student Organizations. The aforementioned entities are responsible for knowing and abiding by the University’s Undergraduate Alcohol and Other Drug Policy. This policy applies both on- and off-campus.
For faculty/staff policies, please refer to Substance Abuse Prevention Policy: http://hr.wfu.edu/files/2016/03/Substance-Abuse-Prevention.pdf
For policies pertaining to graduate and professional school students, please contact the appropriate graduate and/or professional schools.
Procedures regarding the registration, marketing, management, and closing of events and related training requirements are governed by the Event Management Procedures for Campus Social Events with Alcohol: https://studentengagement.wfu.edu/student-organizations/event-planning/event-management-procedures-for-campus-social-functions-with-alcohol/
The following behaviors are prohibited at Wake Forest University:
Alcoholic Beverage: Any liquid containing at least one-half percent (0.5%) alcohol by volume, including beer, wine, malt beverages, liquor, or mixed drinks.
Alcohol Paraphernalia: Any material, product, instrument, or item used to create, distribute, manufacture, use, conceal, or ingest alcohol.
Bar/Tavern: An establishment for the sale of beer and other drinks to be consumed on the premises, sometimes also serving food for which >50% of revenue comes from the sale of alcohol.
BYOB: A social event where individuals bring their own Alcoholic Beverage. If an event is designated as “BYOB,” collective purchasing of alcohol (by members or non-members of the sponsoring organizations) is prohibited.
Common Source Containers: Kegs, coolers, and similar containers of Alcoholic Beverages intended to serve as a source of such beverages for multiple persons at a party or other gathering.
Designated Areas: locations on the Reynolda campus where Students and their guests of legal age may consume Alcoholic Beverages. The following are Designated Areas: residential living spaces within residence halls, leased lounges, independent lounges, common spaces in apartment-style living suites, Shorty’s, Zick’s, and at special event venues during registered events.
Distribution: “Sharing” or providing access to alcohol or other drugs. It does not require the exchange of money, goods, or services.
Drug: A chemical substance used in the treatment, cure, prevention, or diagnosis of disease or used to otherwise enhance physical or mental well-being; a habit-forming medicinal or illicit substance, especially a narcotic.
Drug Paraphernalia: Any material, product, instrument, or item used to create, manufacture, distribute, use (ingesting, inhaling, or otherwise introducing any drug into the body), conceal, or otherwise manipulate any drug and includes, but is not limited to, hypodermic needles, syringes, bongs, vaporizers, or pipes.
Possession: Transportation, ownership, control, or consumption of an Alcoholic Beverage or Drug. Students are presumed more likely than not to be in possession if the item is found in their room, vehicle, belongings, or other space within their direct or indirect control. More than one individual may have possession of an Alcoholic Beverage or Drug.
Primary Container: The original packaging (including cans, bottles, boxes, or other packaging) in which an Alcoholic Beverage is distributed by the manufacturer.
Registered: Any social event that has been approved and recorded by the Office of Student Engagement, or other appropriate office.
Secondary Container: Any device into which an Alcoholic Beverage has been transferred from its primary container. Also, any cup or container used to conceal the identity of the Alcoholic Beverage (such as a Koozie).
Student Organization: Any University-recognized organization, club, or otherwise formally or informally structured student group.
[1] Incidents of alleged violations of The Sex and Gender Discrimination and Harassment Policy and Title IX Sexual Harassment and Non-Title IX Sexual Misconduct Grievance Procedures should be reported in accordance with the requirements of that policy.